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|||||  Financial Management

General Features

• Multi-company

• Multi-user

• Sample chart of accounts provided

• Open multiple windows and create records on the fly

• Double entries for all transactions shown in transaction screen

• Stores and uses up to 99 versions of customized vouchers per voucher type

• Built-in reports and transaction vouchers can be previewed on screen prior to printing

• Some reports can be printed to file

• Built-in financial reports include balance sheet, profit and loss and cash flow analysis

• Allows user to change fonts used in built-in reports

• Create new company data by copying master data from existing companies with or without balances

• Function keys for actions such as create new, delete, save, lookup etc

• Supports fuzzy word search in certain lookup tables

• Transactions numbered by month, year or continuous

• Ability to re-number transactions using another numbering option

• Option to allow entry of negative amounts

• Simple steps to duplicate and reverse transactions

• Indicate number of supporting documents in adjustment entries

• Ability to hold transactions for exclusion from posting

• Ability to restrict transaction editing to creator only

• Changeable wall paper

• Can be linked to e-Solution Distribution for data exchange and import of transactions

• Exchange of data with e-Solution Distribution can be set up to take place automatically at predefined time.

• Ability to import transactions from external sources

• Include company logo bitmap into reports

Key Features

Multi-Currency

• Supports unlimited foreign currencies

• Flexible exchange rate setting

• Keeps exchange rate history

• Exchange gain/loss automatically calculated

• Currency revaluation available

• Unrealized gain/loss automatically reversed when realized

• Foreign currency amount reflected in reports

• Define upper and lower limits for each exchange rate control

Tax Analysis

• User definable tax rates

• Automatically captures input and output taxes in transactions

• Captures more than one tax rate per transaction

• Caters to special cases where input tax is not directly entered into source transactions

• Produces detailed and summarized tax analysis report

Accounts Tracked by Departments

• Supports hierarchically structured departments

• Allocates income and expenses to departments during transaction entry

• Allows single-department accounts

• Allows allocation to multiple department per transaction line

• Automatically allocates to ‘common’ expenses if cost is not allocated

• Setup unlimited cost allocation ratios for automatic allocation

• Produces department listing and department activity report

• Built-in report writer for designing customized departmental analysis reports

Account Activity Analysis

• Supports unlimited analysis methods and elements

• Multiple analysis methods per account

• Analysis captured during transaction entry or at a later time

• Account activity query with auto-classify, reclassify and drill-down features

• Includes standard analysis report

• Built-in report writer for designing customized account analysis reports

Customer Management

• Supports multiple addresses per customer

• Define multiple associated customers

• Selectable billing and shipping addresses in AR transactions

• Apply receipts to outstanding invoices of the associates

• Statement of accounts grouped by billing/shipping address per customer

Search and Drill-down Capability

• Advanced search feature for GL supports searching transactions by transaction code, transaction number range, transaction date range, project code, currency code, range of amount in base and foreign currency as well as fuzzy logic search for words in transaction particulars and remarks

• Drill-down capabilities also available in on-screen queries for GL, activity analysis, customer, vendor, fixed assets, project, financial reports and P&L forecast

• Transaction can be edited during drill-down

Budget Control and Forecasting

• Budget for all accounts up to three years

• Budget can be exported to comma or tab delimited file

• Budget can be imported from text file

• Budget controls can be set up to control under and over budget

• Can be broken down into departmental budget

• Report writer for actual vs. budget reports

Built-in Report writer

• Spreadsheet interface, easy to use

• Balance sheet, P&L, Cash flow, departmental analysis, budget, activity analysis, project and other analysis reports can be designed

• Includes year-to-year comparison reporting feature

• Support common spreadsheet formulae

• Reports generated can be save in popular spreadsheet format

• Stores 99 different versions per report type

• Copy one version to another

• Print or view on screen

• Security control for each report

Bilingual Toggle

• Comes with English and another language (e.g. Chinese)

• Two languages in a single program

• Switch between languages at the click of button

• Important description fields stored in two languages

• Financial reports can be produced for reporting to local government as well as headquarter in different languages and formats using the same set of data

• Allows users with different language background to work on the same set of data with the same program

Security

• Security set at menu level as well as transaction screen level

• Security rights include full control, read only and no access

• Security can be set by a group of users at a time

• New user inherits group security

• Detailed access log kept for all user access sessions

• User id and password required to log in

• Access rights control for changing of passwords by users

• Equipped with built-in backup and restore utility with Winzip compatible format

• Backup files created by built-in backup utility can be password protected and attached with short comments

• Able to break backup file into smaller volumes (e.g. diskettes)

Available Modules

General Ledger

• Support hierarchically structured chart of accounts design

• Account code up to 25 character space

• Define multiple control accounts

• Supports foreign currency and quantity accounts

• Straightforward initial balance setup routine

• Support multiple financial years with up to 3 open years

• Define and generate recurring transactions

• Use frequently used narrations stored in the database

• User-defined journal codes for journal adjustment entries

• Foreign currencies and multiple tax rates support in GL adjustment entries

• Produces chart of accounts listing and account activity, vendor and customer account activity reports

• Transaction audit and approval option for added security

• Prints transaction listings and journals

• Able to print up-to-date financial reports with un-posted transactions

• Straightforward posting procedure

• Financial reports with profit/loss calculated can be printed at any point before year-end closing

• Print departmental reports

• Hassle-free year-end closing procedure with year end adjustments automatically generated and posted

• Comes with Accounts Conversion utility that allows changing of account codes after transaction are entered

Accounts Receivable

• Multiple control for different groups of customers

• Enhanced credit checks – credit limit as well as invoice over due days

• Flexible payment terms supporting early payment discount.

• Payment due date can be calculated by number of days or by number of months and due on a predefined date

• Setup remainder messages for customers

• Able to issue free text (non-stock) invoice, credit and debit note

• Corresponding receipt transaction numbers shown in AR transaction window

• Supports deposits, prepayments and partial payments

• Manual or automatic application of receipt, deposits and credit notes to invoices top down by invoice number, invoice date or due date

• Option to set line amount as inclusive of VAT/GST

• Deductions/write-off debts allowed when applying receipts, deposits and credit notes

• Early payment discounts automatically calculated

• Auto-calculate realized exchange gain/loss

• AR reports include aging analysis, statement of accounts, collection report, receipt listing, outstanding invoice listing, document listing and customer listing

• Invoices in reports can be sorted by invoice number, invoice date or due date

• AR reports can be printed for selected control account

• Unrealized exchange gain/loss shown for each invoice in aging report

• Aging analysis printed in detail or summary with user definable aging buckets

• Aging analysis allows up to 9 aging buckets using A3 paper

• Uses standard or customizable statement of account with summarized aging analysis

• Works with customer management feature

Accounts Payable

• Multiple control for different groups of vendors

• Flexible payment terms supporting early payment discount.

• Payment due date can be calculated by number of days or by number of months and due on a predefined date

• Setup remainder messages for vendors

• Able to issue free text (non-stock) invoices, credit and debit notes

• Supports deposits, prepayments and partial payments

• Manual or automatic application of payment, deposits and debit notes to invoices top down by invoice number, invoice date or due date

• Option to set line amount as inclusive of VAT/GST

• Deductions/write off debts allowed when applying payments, deposits and debit notes

• Early payment discounts automatically calculated

• Auto-calculate exchange gain/loss

• AP reports include aging analysis, statement of accounts, collection report, receipt listing, outstanding invoice listing, document listing and customer listing

• Supply invoices in reports can be sorted by invoice number, invoice date or due date

• AP reported can be printed for selected control account

• Exchange gain/loss shown for each invoice in aging report

• AP Aging analysis printed in detail or summary with user definable aging bucket

Cash and Bank Management

• Support multiple banks in different currencies

• Cheque and deposit numbers maintained for each bank

• Bank balance can be obtained at any point

• Bank charges can be set up for each bank including rate and minimum amount

• Payment for AR, AP and non-AR/AP expenses

• Bank reconciliation done marking transactions or entering reference number and amount

• Reference to source document when performing bank reconciliation

• Supports petty cash

• Prints payment/deposit vouchers
  
  
  Fixed Assets

• Define and group assets by asset classes

• Supports purchase, change, depreciation, impairment, disposal and retirement of fixed assets

• Supports straight line and accelerated depreciation

• Tracks fixed assets by departments

• Auto-allocates depreciation to departments

• Setup depreciation sharing ratios for auto-allocation of shared assets depreciation amounts to departments

• Depreciate fixed assets by selected range of assets, fixed asset account codes or departments

• Comprehensive reports including FA listing, depreciation report, FA history, balance, partition report and value structure analysis