||||| Distribution Management
Purchasing Module
Purchasing represents a
major expenditure of any business and needs to be appropriately managed
and controlled to ensure that purchasing objectives are met.
The purchasing module in
e-Solution Distribution is seamlessly integrated with the inventory
module covers the entire purchasing cycle from re-order analysis,
purchase order, recording of temporary cost, up to the receiving of
goods and recording of purchase invoices.
Conversion of Purchase Orders from Sales Orders
Purchase orders can be
converted directly from sales orders entered in the sales module in
response to stock shortages. This is useful for quick fulfillment
of unexpected orders as well as items meant for back-to-back orders.
Recording of Temporary Cost
You have the option to
record temporary cost based on prices in purchase orders into inventory
when goods are received. Temporary cost is taken as purchase
accrual in accounting and will be updated once purchase invoices are
recorded.
Landed
Cost Calculation
Landed cost can be calculated accurately in the purchasing module.
Additional costs such as freight, handling, etc can be defined and
included for calculation. These costs can be apportioned to items
received based on cost or user-defined freight factor. For foreign
currency invoices, additional can be entered in either foreign or base
currency.
Capturing
of Custom Duty
Customs duty for each item
may also be entered so as to be included in landed cost. In
addition, you can indicate whether custom duty is paid, for the program
to post the amount to the appropriate account.
Flexible Goods Receiving and Invoicing
Recording Sequence
Depending on the sequence
of events, purchase invoice can be entered before or after goods
receiving. Likewise, goods receiving can take place before or
after purchase invoice is received.
Automatic
Invoice Generation
You may also configure
purchase process flow in such a way that purchase invoices are
automatically generated when goods receive transactions are entered.
Partial
Receiving against PO /Invoice
Goods can be partially received against any purchase order or invoice.
Purchase orders remain open until all items are received.
Likewise, partial invoice can be recorded against any purchase order or
goods receive. You can manually close any purchase order to stop
receiving goods under the order.
Combine
several purchase orders into one goods receive/purchase invoice
Items from multiple
purchase orders can be recorded into a single goods receive/purchase
invoice. Likewise, items from multiple invoices can be recorded
into a single good receive.
Service
Items and Other Charges
Besides inventory items,
you can enter services as well as charges into purchasing transactions.
In addition, you can enter messages in between purchase item lines.
Keeps
Track of Estimated Arrival Date
Requested date updated in
purchase orders enable estimated arrival date of items order to be
easily queried by purchasers during purchase planning as well as
salesperson for sales commitments.
Uses
Vendor’s SKU and Item Description
For each item, you can
store and use the SKU numbers and item descriptions used by each vendor
to minimize the chances of wrong item being shipped by your vendors.
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